How to Backup Emails & Files in Office 365

• Posted by topdesigner354 May 1 - #How to Backup Emails & Files in Office 365 

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  Office 365 users generally do not take back up of their Office 365 mailbox data. They believe that their data is safe in the cloud. But,

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

   

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  it is good preparation to backup Office 365 emails and other items. Office 365 has an innate method by which you can take back up to PST files. Also, there are a few Office 365 Backup tools that can take backup email & files in Office 365. The issue is many organizations don't stop to ask themselves: How is my data secure? Microsoft dynamics 365 crm consultant And proceeds it for the support that backup and email file safety is part of the platform. Many are surprised to find out that Microsoft provides no clearly defined backup approach for Office 365.

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  Why do users require Office 365 Backups?

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  Office 365 platform allows users to keep data in the cloud. Still, data on the cloud is generally handy. So, it can be a matter of unlawful access & hacking. Also, the incorrect exit of the account and accidental deletion of files or items can occur from the side of the users. In the data loss case or damaging data, there are no ways to retrieve Office 365 mailbox data. So, to deal with the account loss and data loss issues, you should backup your Office 365 mailboxes. Office 365 Emails file data, when backed up as PST files, is relaxed to share too.

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  
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    Usually, to shrink the mailbox size, Office 365 backup is carried out. The user can accept the archive mailbox to the local drive & can work as per the requirement.

    
    
    
    
  
  
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    With the existence of a cloud-based package, the data of Office 365 mailbox remains generally accessible and there are always probabilities of illegal access & hacking.

    
    
    
    
  
  
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    In case of sudden damaging of data or data loss by anyhow, to recover the data, it will be a boon if you have a backup of Office 365 Emails & files.

    
    
    
    
  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  What makes a successful Emails & Files Backup in Office 365 strategy?

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  Office 365 administrators can backup Emails & Files using the Content Search eDiscovery approach. But it requires much information about Office 365 & Exchange admin centre. If you are a technocrat, then you should go through this process to backup Email & Files in the Office 365 mailbox to PST for free. If you are a beginner, then this method is not reliable for you. So, you must go for third-party Office 365 backup tools. We will explain both the techniques are described here:

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  
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     Content Search eDiscovery manner to backup Email & files in Office 365.

     
     
     
     
  
  
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     Shoviv Office 365 Backup and Restore Software to backup Email & Files in office 365 in a few clicks

     
     
     
     
  
  
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     Content Search eDiscovery manner to backup Email & files in Office 365.

     
     
     
     
  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  The work of the Content Search eDiscovery tool is to search & find data from the mailboxes/public folders of Exchange Online. Due to this, you can export data files to PST files for future use. To export Office 365 Emails files to PST free, you must log in to your Office 365 account and become to Exchange Admin Centre.

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  Preparing for Email Backup efforts

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  
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    First, make guaranteed that you are a user of the eDiscovery Manager role group. If you are not, add yourself with the eDiscovery manager.

    
    
    
    
  
  
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    Then, you must create a new Content search. And in the Content search, you can choose the mailboxes which you need to export. Here, you can also filter your mailboxes earlier exporting. Lastly, you can easily export this search.

    
    
    
    
  
  
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    Now, once the Office 365 export mailbox to PST procedure is done, you can download the search files results to your local drive.

    
    
    
    
  
  
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    By given that the export key that you get however downloading the search results, you can protect your Office 365 mailboxes as PST files to your computer. Once office 365 mailboxes are backed up as PST files, you can use those files to access your mailboxes over in case of data harm.

    
    
    
    
  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  After talking over the eDiscovery manner, it seems not so tough to export Office 365 data to PST. But look, the user should deliberate the limitations aspect for the manual way out too.